By Peter Lavelle
Wednesday 17 February 12:52 GMT
Offices are standing behind paper, in spite of the widespread presence of scanning devices, according to a recent release from the Association for Information and Image Management.
The release finds that offices prefer not to abolish paper storage, though digital document management systems are established, instead retaining their paper copies as ‘back up.’ 69% of the 882 companies surveyed by AIIM don’t destroy their paper copies even after scanning – while 32% archive their documents off-site.
The report also unearthed continuing doubts that scanners capture images accurately – 25% of scanned documents from all 882 companies are photocopied before scanning. However, only 6.5% of scanned documents require quality screening, suggesting the tendency of capture technology to break down has been rectified.
25% of offices meanwhile doubt the legality of scanned documents, retaining paper copies to cover themselves. According to AIIM, this activity has no legal basis.
The report also discovered that digital document management increased paper consumption among 32% of offices – suggesting scanners can in fact cripple “paperless” initiatives. Admittedly though, another 32% decreased their paper consumption.
Commenting on the report, AIIM’s President John Mancini said offices have an “obsession with holding onto paper.” According to Mancini, the savings of abolishing paper storage are huge – yet companies continue to retain paper copies.
The AIIM report - “Document Scanning and Capture: local, central, outsource - what’s working best?” – is available for download here.
Sources
Doug Miles, ‘Document Scanning and Capture: local, central, outsource – what’s working best?’ Aiim.org, 12 February 2010.
Wednesday 17 February 12:52 GMT
Offices are standing behind paper, in spite of the widespread presence of scanning devices, according to a recent release from the Association for Information and Image Management.
The release finds that offices prefer not to abolish paper storage, though digital document management systems are established, instead retaining their paper copies as ‘back up.’ 69% of the 882 companies surveyed by AIIM don’t destroy their paper copies even after scanning – while 32% archive their documents off-site.
The report also unearthed continuing doubts that scanners capture images accurately – 25% of scanned documents from all 882 companies are photocopied before scanning. However, only 6.5% of scanned documents require quality screening, suggesting the tendency of capture technology to break down has been rectified.
25% of offices meanwhile doubt the legality of scanned documents, retaining paper copies to cover themselves. According to AIIM, this activity has no legal basis.
The report also discovered that digital document management increased paper consumption among 32% of offices – suggesting scanners can in fact cripple “paperless” initiatives. Admittedly though, another 32% decreased their paper consumption.
Commenting on the report, AIIM’s President John Mancini said offices have an “obsession with holding onto paper.” According to Mancini, the savings of abolishing paper storage are huge – yet companies continue to retain paper copies.
The AIIM report - “Document Scanning and Capture: local, central, outsource - what’s working best?” – is available for download here.
Sources
Doug Miles, ‘Document Scanning and Capture: local, central, outsource – what’s working best?’ Aiim.org, 12 February 2010.
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